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Administrative Assistant/Receptionist
<p>The Choice is employing an immediate contract role with our client located in the Miami area.</p><p><br></p><p>We are seeking a highly professional and experienced receptionist/administrative assistant for an international business and financial organization. This position will serve as the first point of contact for visitors and support office administration, logistics, and coordination activities.</p><p><br></p><p><strong>Timeframe: Anticipated 3-6 months initially</strong></p><p><strong>Schedule: Monday-Friday in office, standard business hours</strong></p><p><strong>Location: Downtown Miami</strong></p><p><strong>Languages: Bilingual Spanish/English required</strong></p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>At least 3 years of experience in reception, customer service, office administration support, or administrative support.</li><li>Experience working in a professional office/business environment.</li><li>Exceptional customer service and communication skills are a must.</li><li>Experience supporting events and logistics is desirable.</li></ul><p><br></p><p><strong>Job Duties:</strong></p><p><em>Reception and Visitor Services</em></p><ul><li>Serve as the first point of contact for visitors, vendors, and stakeholders.</li><li>Welcome, screen, register, and direct visitors; coordinate access, badges, parking, meeting rooms, and guest logistics.</li><li>Answer and direct calls, inquiries, and front-desk communications.</li><li>Manage visitor logs, reception schedules, mail, packages, deliveries, and shipments.</li><li>Maintain a professional, organized, and fully stocked reception area.</li></ul><p><em>Administrative Support</em></p><ul><li>Provide administrative support, scheduling, document preparation, filing, records retention, and information retrieval.</li></ul><p><em>Office Operations</em></p><ul><li>Monitor office and pantry supplies, inventory, maintenance requests, administrative records, and vendor/facilities coordination.</li></ul><p><em>Meeting Coordination</em></p><ul><li>Coordinate meeting rooms, catering, audiovisual equipment, materials, and visitor logistics.</li></ul><p><em>Travel and Logistics Support</em></p><ul><li>Assist with travel documentation, itineraries, transportation, and visitor support.</li></ul><p><em>Additional Duties</em></p><ul><li>Support onboarding, offboarding, special projects, and other administrative duties as assigned.</li></ul><p><br></p>